ResourcesExpense Reimbursements
Expense Policies
Preference should always be given to working with a staff member to purchase what you need in advance rather than paying out of pocket and being reimbursed.
For assistance with purchasing goods and services, contact Julia Blend. Students requiring assistance with event or travel related purchases, please contact Bella Barrios. Faculty, postdocs and research staff requiring assistance with event or travel related purchases, please contact Wynante Charles.
Please review the following NU and McCormick policies prior to making a purchase. We cannot guarantee your reimbursement will be approved if you fail to adhere to these policies. Exceptions to policy should be requested in advance by completing the McCormick Reimbursement Exception and 90-day Exception Form.
* Particular attention should be paid to the per person limits.
Expense Reimbursement Procedures
In the event that you must request a reimbursement, please know - tax is not reimbursable in most circumstances. When purchasing goods, supplies or food (including restaurant meals) that incur sales tax, please contact the appropriate staff member (above) to obtain a tax exempt letter prior to purchase. Present the tax exempt letter at time of purchase. When purchasing food from a restaurant, be advised that they are not required to honor the tax exempt status.
Reimbursement requests should be submitted within 30 days of purchase or, in the case of travel expenses, 30 days after you return from the trip.
Please review this checklist for other items that will be required when submitting reimbursement requests.
If you are a student, postdoc, or research staff member and need to submit an expense report, please complete this online form.
If you are a faculty member and need to submit an expense report, please submit your Reimbursment to the Faculty Reimbursement Center.