Faculty / Researcher Services
Faculty Reimbursements

Faculty Reimbursements

The McCormick Reimbursement Center prepares and processes expense reports for faculty.

The goal of the center is to streamline and expedite the preparation and processing of expense reports to facilitate prompt payment while ensuring compliance and consistent application of university policies.

Reimbursement Form

Please use the Faculty Reimbursement Request Form to request a reimbursement. Users may be greeted by a Microsoft Sign-In Page. Please enter your Northwestern email address. This will lead to Northwestern’ Online Passport, the University’s Single Sign-On (SSO) system. Please login to access the request form.

Reimbursement Requirements

The university's reimbursement policy is based on documentation of actual business expenses, supported by original itemized receipts. Original itemized receipts must be submitted for all travel expenses. Monthly credit card statements and/or travel agency invoices and statements alone are not acceptable as back-up documentation. Receipts are not required for meals and incidental expenses if the per diem reimbursement method is selected. Please review the Travel Reimbursement checklist and Expense Reimbursement checklist for guidance. In addition, please review the documentation guidance below.

Reservations through KeyTravel (Airfare, Lodging and Car rentals) are encouraged as this would be directly billed to NU, the traveler would not have to use personal funds for these expenses. Please also include these receipts in the request.