Resources
Faculty & Staff Resources

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CS Webmail

Access the CS webmail portal here: https://webmail.eecs.northwestern.edu/

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Email Aliases

There are hundreds of aliases, including user-based ones, and they change often. Ask the ROOT team about the existence of specific aliases.

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Keys

To get keys to an CS office, lab, or conference room, visit Carol Surma (Tech L357, 847-491-3692).

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Payroll or Check Questions

Contact CS Student Affairs Office (847-491-7092).

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Per Diem

If you have questions about per diem, please contact Carol Surma (Tech L357, 847-491-3692) or talk to your division's program assistant.

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Reserving a Conference Room

To reserve a classroom or conference room, please utilize 25 Live. To reserve:

Be specific with your request, particularly with the following information:

  1. date
  2. time
  3. name of the event
  4. event contact name, email, and phone number
  5. estimated number of attendees, and
  6. audio/visual requests

You will receive a confirmation response from a staff member.

View Quick Response Code app to see Tech L440 calendar for room availability

On Android Phones

  1. Open the Play Store on your Android.
  2. Type QR code reader into the search box and tap the search button. This displays a list of QR code-reading apps, such as this one.
  3. Tap QR Code Reader developed by Scan.
  4. Tap Install. A pop-up will appear, asking you to give permission for the app to access information on your Android.
  5. Tap Accept.
  6. Open QR Code Reader.
  7. Line up the QR code in the camera frame. It's like you’re taking a photo, except you don't have to press any buttons. When the scanner reads the code, a pop-up containing the URL in the code will appear.
  8. Tap the button below this message for “Browse website.”

On iPhones

The process is the similar to the steps above, except that you will go to the Apple App Store to download a free QR code reader

Policies

The following policies apply to all non-CS meeting requests:

  • No recurring events
  • No day-long events
  • No reservations outside of regular office hours (8:30 a.m.-5:00 p.m., Monday through Friday)

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Tech Conference Room (Tech L440)

Accommodates 20 (with tables) or 50 (without tables). The multiple inter-connectable tables can be moved to form a large square, multiple group tables, or audience-style seating. The room has a built-in projector, large automatic screen, audience speakers, two white boards, and is technologically capable of recording video, web conferencing, and hosting a large amount of multi-media devices. Note: This room cannot be reserved after regular business hours on weekdays (after 5 pm) or on weekends by those outside CS due to access restrictions.

CS MUDD Conference Rooms (MUDD 3514 & MUDD 3001)

Note: This room cannot be reserved after regular business hours on weekdays (after 5 p.m.) or on weekends by those outside CS due to access restrictions.

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Reserve a Lab

Wilkinson Lab Tech M338 and T-Lab Tech F252

Step 1: Check availability. One calendar is used for both labs because the two labs cannot be reserved concurrently.

Step 2: Email the Computing Facilities Committee to request the reservation. The labs are accessible with a valid Northwestern Wildcard.

Please Read the Wilkinson Lab Reservations Policy

The Lab is to be reserved primarily for teaching purposes. Reservations for other purposes will be permitted only in special cases.

  1. All reservations will be made at first-come-first-served basis.
  2. The lab may be reserved by an instructor for a class for the duration of a quarter.
  3. One-time reservations can be made by instructors or teaching assistants. One-time reservations are limited to Thursdays and Fridays. Requests for such reservations must be made two weeks in advance to allow dissemination of the reservation information to other students.
  4. During any week, there will be at most four hours of reservations allowed.
  5. The two labs cannot be reserved at concurrent times.
  6. Reservations can be made for portions of the laboratory. For example, a request for a certain number of computers can be made.

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Tech Support

The Computing Facilities Management Group (ROOT)

To request support, send an email to: ROOT. A support ticket number will be generated; please use this ticket for all related correspondence in the header of your email replies.

Location: Tech M334 (Please remember to knock twice before entering)
Hours: Mon-Fri 8:30 a.m. - 5:00 p.m.
IT (ROOT) Website: http://it.eecs.northwestern.edu/

Policies and rules of use: http://it.eecs.northwestern.edu/info/2015/11/03/info-rules.html

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Travel (Arrangement and Reimbursement)

Your PA can help you arrange your travel. University Services offers many resources on their Travel Services page. There you will find information on booking, discounts, policies, and forms for University business travel. Read more Travel Reimbursement Procedures.

Mileage Reimbursement

Effective July 1, 2011, the rate for mileage reimbursement increased to $.555 per mile. This rate is based on U.S. Federal Government reimbursement rates. This reimbursement covers all fuel, maintenance, insurance, transportation, and operating costs. Fuel costs are included in the per-mile reimbursement rate and are not reimbursed separately for use of privately owned vehicles.

Per Diem

If you have questions about per diem, please contact Carol Surma (phone: 847-461-3692, Tech L359) or talk to your division's program assistant. More links relating to per diem usage are available below, under "Links & Downloads."

Car Rental

As per policy, use of rental car is allowed and will not be counted as part of per diem. You will, however, need to submit separate receipts and an exception form for it. When renting a car, a business purpose needs to be provided. Also, you will need to justify that the amount for renting a car was cheaper than the total combined transportation charge if cabs we used (as indicated in line 1 of the excerpt below). In most cases, acceptable reasons could be:

  1. The car was used to transport multiple people because it was a trip that involved more than one person.
  2. The place of destination or visit was a suburb, thus, the unavailability of cabs and a rental car was needed.
  3. The car was used to transport equipment while in the field.

Excerpt of NU Car Rental Policy: (Page 10 of the travel policy)

Commercial rental vehicles should be used only when it is not possible to use the Motor Pool, as follows:

  1. Commercial rental vehicles should not be used if less expensive transportation is available.
  2. The University's designated vehicle rental agency should be used whenever possible (please make sure an economy class car is used. If not, state reason why).
  3. Discount car rental cards are no longer available.
  4. Economy, compact or subcompact vehicles should always be rented. Reimbursement will be made for other types of vehicles in exceptional cases (e.g., several travelers are riding in one car, equipment being transported, etc.)

Useful Links and Downloads

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Traveling to Countries with U.S. Department of State Travel Warnings

For more info, please view Global McCormick's website for Travel Tips & Resources: http://www.mccormick.northwestern.edu/global/travel-tips-and-resources.html