Faculty & Staff Resources

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CS Webmail

Access the CS webmail portal here: https://webmail.eecs.northwestern.edu/

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Shared CS Faculty and Staff NU Box

https://northwestern.account.box.com/login

Additional Policies and Procedures

https://northwestern.account.box.com/login

Email Aliases

There are hundreds of aliases, including user-based ones, and they change often. Ask the ROOT team about the existence of specific aliases.

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Keys

To get keys to a CS office, lab, or conference room in Mudd Hall, visit Colleen Gallagher (Mudd 3rd floor Faculty Service Center, 847-491-2770).

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Payroll or Check Questions

Graduate students and research staff are paid on the last business day of each month. If you need to make adjustments to your withholding, please submit your updated tax forms to the Payroll Office at 720 University Place. Please notify the Financial Office of any changes in your employment or registration status. For supported graduate students, contact Iliana Vargas (847-491-4205). For research staff, contact Katie Wu (847-467-4134). 

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Purchasing and Procurement

Please send an email to cs-orders@northwestern.edu for order requests for lab equipment and supplies. Each email must have the requisition order form attached. Please include the specifics of your order and verify the charge string with your PI prior to submitting the request. Purchases that will be charged to multiple sponsored projects require special handling. Please reach out to the Business Administrator, Gretchen Burnett, for guidance.

The University’s Purchasing department strongly encourages ordering from an NU preferred vendor.  Visit their website at  http://www.northwestern.edu/procurement for a list of preferred vendor contacts and myHR LEARN through the NU Portal for IBUYNU marketplace ordering instructions. Here is an iBuy instructional guide.

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Reserving a Conference Room

To reserve a conference or seminar room, please email room-requests@cs.northwestern.edu

Be specific with your request, particularly with the following information:

  1. date
  2. time
  3. name of the event
  4. event contact name, email, and phone number
  5. estimated number of attendees, and
  6. audio/visual requests

You will receive a confirmation response from a staff member.

Policies

The following policies apply to all non-CS meeting requests:

  • No recurring events
  • No day-long events
  • No reservations outside of regular office hours (8:30 a.m.-5:00 p.m., Monday through Friday)

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CS MUDD Conference Rooms (MUDD 3001, 3501, & 3514)

Note: This room cannot be reserved after regular business hours on weekdays (after 5 p.m.) or on weekends by those outside CS due to access restrictions.

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Tech Support

The Computing Facilities Management Group (ROOT)

To request support, send an email to: ROOT. A support ticket number will be generated; please use this ticket for all related correspondence in the header of your email replies.

Location: Tech M334 (Please remember to knock twice before entering)
Hours: Mon-Fri 8:30 a.m. - 5:00 p.m.
IT (ROOT) Website: https://www.mccormick.northwestern.edu/it-resources/

Policies and rules of use: https://www.mccormick.northwestern.edu/it-resources/computer-purchasing-procurement-guidelines.html

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Travel (Arrangement and Reimbursement)

Your PA can help you arrange your travel. University Services offers many resources on their Travel Services page. There you will find information on booking, discounts, policies, and forms for University business travel. Read more Travel Reimbursement Procedures.

Mileage Reimbursement

Effective January 1, 2019, the rate for mileage reimbursement increased to $0.58 per mile. This rate is based on U.S. Federal Government reimbursement rates. This reimbursement covers all fuel, maintenance, insurance, transportation, and operating costs. Fuel costs are included in the per-mile reimbursement rate and are not reimbursed separately for use of privately owned vehicles.

Car Rental

As per policy, use of rental car is allowed and will not be counted as part of per diem. You will, however, need to submit separate receipts and an exception form for it. When renting a car, a business purpose needs to be provided. Also, you will need to justify that the amount for renting a car was cheaper than the total combined transportation charge if cabs we used (as indicated in line 1 of the excerpt below). In most cases, acceptable reasons could be:

  1. The car was used to transport multiple people because it was a trip that involved more than one person.
  2. The place of destination or visit was a suburb, thus, the unavailability of cabs and a rental car was needed.
  3. The car was used to transport equipment while in the field.

Excerpt of NU Car Rental Policy: (Page 10 of the travel policy)

Commercial rental vehicles should be used only when it is not possible to use the Motor Pool, as follows:

  1. Commercial rental vehicles should not be used if less expensive transportation is available.
  2. The University's designated vehicle rental agency should be used whenever possible (please make sure an economy class car is used. If not, state reason why).
  3. Discount car rental cards are no longer available.
  4. Economy, compact or subcompact vehicles should always be rented. Reimbursement will be made for other types of vehicles in exceptional cases (e.g., several travelers are riding in one car, equipment being transported, etc.)

Useful Links and Downloads

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Traveling to Countries with U.S. Department of State Travel Warnings

For more info, please view Global McCormick's website for Travel Tips & Resources: http://www.mccormick.northwestern.edu/global/travel-tips-and-resources.html

Research and Visitor Appointments

Research and Visitor appointments are handled by the McCormick Customer Service Center. Prior to initiating a research staff or visitor appointment request, please confirm that you have office/desk space for your visitor. Once you have identified a candidate, please review the links below to initiate the process. All requests are sent to mccservice@northwestern.edu