Faculty Resources
Course Administration

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Course Planning

Quarterly Class Schedule Resources

View Current Class Schedule (CAESAR)
The upcoming quarter’s class schedule is published approximately one week before pre-registration. In CAESAR, select "View Quarterly Class Schedule" and "Search for Classes."

Scheduling Guidelines
Provided by the Office of the Registrar for room scheduling, proofing guidelines, and course related forms.

Policies for General Purpose Classroom Requests and Utilization
Contact the Office of the Registrar at registration@northwestern.edu with any questions or specific requests.

Classroom Requests & Resources

Course Description Editor

Class schedules and registration information are posted on CAESAR two to three weeks before each quarterly registration. Course descriptions should be entered prior to that time.

Department and program assistants should access the Class Description Editor to enter and revise descriptions for the department/program. For reference, view the Course Description Archive.

If you have questions, please contact Maria DiBenedetto in the Registrar’s Office at m-dibenedetto@northwestern.edu.

Ordering Textbooks

To submit textbook requests, visit the faculty resources site for the Norris Center Bookstore. If you have any questions, contact Charles Depondt, Textbook Manager at norrisbooks@northwestern.edu.

Desk copies or exam copies for faculty are ordered through the individual publishers online, through the publisher's sales representative, or via fax for no charge. You will need to provide:

  • Course name
  • Course number
  • Instructor
  • Probable enrollment
  • Course start date

Ordering Course Packs

Quartet Copies
825 Clark Street, Evanston, IL, 60201
Phone: 847-328-0720
Fax: 847-328-3286
Email: quartetcopies@ameritch.net

Norris Center Bookstore
Charles Depondt, Textbook Manager
Phone: 847-491-3992
Email: norrisbooks@northwestern.edu

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View Grading Information for Faculty from the Office of the Registrar.

If you have questions, contact Oralia Gomez at o-gomez@northwestern.edu.

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CTEC Surveys

View the instructions and guidelines for CTEC Surveys 

Instructors/courses are evaluated by students each quarter via the mandatory CTEC (Course and Teacher Evaluation Council) Surveys. 

If you have any questions regarding CTECs, contact Maria DiBenedetto at m-dibenedetto@northwestern.edu.

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Registration and Enrollment


Pre-registration begins the week before registration and lasts four days. It is an opportunity for undergraduate students who have declared certain majors and minors to register for up to two classes. Not all departments participate in pre-registration.

Approximately one week prior to pre-registration, the Registrar’s Office will send a reminder about pre-reg and instructions for controlling enrollment in your classes and maintaining majors/minors lists and student groups which may be necessary.

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View Northwestern’s Registration Dates and Policies

Permission Numbers
Class permission numbers can be given to a student by an instructor or department administrator. A class permission number can override closed classes, requisites not met or consent requirements. They can either be student specific or general.

Class Rosters
Review this guide for faculty to view class rosters in CAESAR.

Per the McCormick Office of Undergraduate Engineering, all students in engineering may register for up to 4.99 courses during the regular registration. The fifth course may be added by the student during the 1st week of the new quarter.

Adding more than five courses requires the signature of Dean Holtgreive in Tech L270 on an add/drop slip available from McCormick Academic Services Office in Tech L269.

Student forms (declare major, graduation, etc.) are available from advisers in the McCormick Advising System.

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Student Enterprise Systems (SES)

View the instructions to request SES Access

The Student Enterprise Systems include CAESAR, CTEC, reporting tools such as PeopleSoft Query & Crystal Reports, and an interface with other Northwestern systems.

Staff members use the system to access applicant and student-related data including admissions, financial aid, student records, and student financial information.

Staff can log in via the CAESAR login page.

If you have any questions, view the SES Help Resources and FAQs or contact the SES Help Desk at ses@northwestern.edu.

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View the instructions to request CAESAR Access

Students use CAESAR (Computer Assisted Electronic Student Access Route) to access their records, accounts, and financial aid information on the web. CAESAR is also the web interface that students use to enroll in classes.

Northwestern University faculty and advisors use CAESAR to access class lists, post grades online and to access information pertinent to advising. Staff can view quarterly class schedules on CAESAR without logging in.

If you are a CAESAR user, review Northwestern’s CAESAR User Guides & Tip Sheets for Staff.

Faculty and staff may find the CAESAR - Faculty/Advisor Help Resources useful as well.

If you are experiencing login problems email: caesar@northwestern.edu.

For any other problems contact: nu-registrar@northwestern.edu.

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Crystal Reports

Crystal Reports use data from SES to provide a variety of helpful real time reports. These reports can be printed and exported to other formats. View the Accessing User Reports guide for more information.

To request Crystal Reports access, check the Crystal Reports box on the SES Authorization Form.

Some of the most popular/useful reports include:

  • Academic Progress — Individual transcript, organized by quarters
  • Advisement — Individual transcript organized by subject
  • Class Roster — Titled class list in Crystal Reports
  • Class Tabulations
  • Permission Numbers
  • Degrees Awarded
  • Major List

For reports and statistics assistance, contact Jason Compton, at the Office of the Registrar at jlc136@northwestern.edu.

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Canvas Educational Platform

Northwestern University’s educational platform, Canvas, is a cloud-hosted learning management system, powered by Instructure. With Canvas, Northwestern instructors and students can create learning activities, engage course content and assessment, interactively communicate, and integrate additional technology services in an online environment.

For assistance, Canvas Support is available via email, via chat, and by phone at 833-879-0860.