Department Resources
Department Resources

Department staff are committed to providing attentive and comprehensive administrative support to the MSE community. Please view the sections below for detailed resources. 

  • For a complete directory of department staff, please click here. For useful information regarding department checkout forms, reimbursements, purchasing, contractor visits, and social media, please click here.

  • For undergraduate academic forms and career resources, please visit our Undergraduate Student Resources page. For frequently used academic forms, career resources, and resources for international graduate students, please visit our Graduate Student Resources page.

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Office Hours

The MSE Department office is open Monday through Friday, 8:30 a.m. - 5:00 p.m. CT. Please note, some staff work hybrid schedules; if a team member is working remotely, please contact them by e-mail or schedule a meeting on Zoom or Teams.

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Student/postdoc/researcher mail is currently available for pick-up in the main hallway of the MSE office suite (Cook 2036). Core faculty mail remains in Cook 2036 near the printer.

You can pick up non-perishable packages directly from Tech D110 Monday through Friday, 12 - 1 PM. Perishable packages are available for pick-up from Tech MG92 Monday through Friday, 8 AM - 4 PM. Immediate pickup of perishable packages is necessary due to limited space.

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For instructions on connecting to the 2nd floor printer from your computer, please click here. The department's 3rd floor printer in Cook Hall is available for black-and-white printing. For instructions on connecting to the 3rd floor printer from your computer, please click here.

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Keys and Wildcard Access

Please send your NetID and Employee/Student ID to to request Wildcard access to Cook Hall and the Tech building; if you need access to specific rooms or facilities, please specify this in your request.

For key requests, please either a) fill out this form and submit it to or b) email with the access you need and request an e-signable form from our department. Please forward email documentation of PI approval (or CC them on your email requesting access) with all access requests.  

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Research groups can contact regarding purchasing needs. iBuy carts can be assigned to Shannon Lally.

Current MSE Non-Catalog Purchasing Order Form
Please submit this form when requesting items not available in iBuyNU.

Multiple Project Allocation Form
Please complete this form when submitting purchase requests in which the cost is split between multiple chart-strings.


Northwestern University Risk Management’s contractor approval process (Contractor Safety Program) is required for all companies who conduct activities on campus. If the contractor you are working with is not on the approved or pending lists, please add the company here to initiate the approval process or request MSE staff assistance with this process.

Please note that all visitors, including contractors, are no longer required to register before coming onsite. All unvaccinated visitors are encouraged to still monitor their symptoms and comply with applicable safety protocols.

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MSE students, postdocs, and researchers can contact regarding reimbursements for travel, events, etc. (Faculty reimbursements should be routed to McCormick Customer Service center.)

For complete instructions on submitting a reimbursement request, please click here.

Download other useful fillable expense reimbursement forms here:

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Other Services


To direct bill flight and hotel reservations, you will first need an Egencia profile: Egencia profile request form. Upon completion of the form, you will be contacted by MSE staff who will assist you with next steps.

Room Reservations

To reserve a room within the MSE department, please reach out to Please include in your request:

  • Purpose (student group, qualifier, defense, practice presentation, research group meeting, general meeting)
  • Room preference(s) commonly requested spaces include: Bodeen Lab (Tech C115), Computer Science 3501, Computer Science 3514, Ford Hive (Room 2350), Ford ITW Auditorium (1350), Krebs Classroom, MSE Conference Room (Cook 2058), MSE Small Conference Room (Cook 2047), Ryan 4003, Silverman Hall 2510
  • Indicate if it is a recurring meeting, and if yes, for how long.
  • Number of people.
  • If the meeting requires Zoom or room technology
  • Date(s), time, duration.
  • Name of group or person requesting the reservation. 

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University COVID-19 Resources

The MSE Department is closely monitoring developments related to the coronavirus (COVID-19) pandemic and will follow local, state, and University guidelines for our programming. Helpful links to University resources related to COVID-19 can be found below.

Northwestern COVID-19 and Campus Updates

Travel Expectations During COVID-19

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