Faculty & Staff Resources

Facilities and Access Requests

If you need Wildcard acces to a building or room, please complete this online form.

To update the nameplate for your lab or office please email Baylee Byers.

Contact Baylee Byers if you need help with a facilities request.

For all other space inquiries please contact Jennifer Young.

Expense Reimbursements

When purchasing goods and supplies that incur sales tax, please contact Jennifer Young to obtain a tax exempt letter. You may also request a letter when purchasing food from a restaurant but be advised that they are not required to honor the tax exempt status. All purchases using personal funds (EXCLUDING DINING, ENTERTAINMENT, AND TRAVEL EXPENSES) must be under $400 and you must obtain a separate certificate from Procurement and Payment Service. For more information please visit the Procurement and Payment website.

 If you are a student, postdoc, or research staff member and need to submit an expense report please complete this online form.

If a non-Northwestern employee requires a reimbursement they must complete a Visitor's Expense Report. Please contact Jenna Jones for assistance.

For more information additional reference you can review Northwestern's Travel and Entertainment Policy.

Purchasing Process

Graduate students, faculty, and staff will be given access to iBuyNU, Northwestern's online shopping catalog, should they need to purchase items for research or academic use.

All purchases are officially made by the department office staff. Please fill out a purchase order form and email it to chbepurchases@northwestern.edu. For complete ordering information, please review our step by step guide.

If you are charging items across many chart strings, or accounts, you or your advisor are required to fill out a multiple project allocation form.

Departure Form

Postdocs and visiting scholars who are leaving the department should fill out a departure form before leaving.

Events Calendar

To add our Events Calendar to your own personal calendar follow these steps:

For Outlook (in order to add the calendar you must do so through the web app, but it will appear after restarting any mobile or desktop apps):

  • Navigate to Northwestern's Outlook web app.
  • Select the appropriate mail client (Office 365 for most faculty and staff and Exchange for those who haven't migrated to 365)
  • Log in
  • Switch to calendar module.
  • From the Calendars menu at left, click on “Discover calendars”
  • Under “Import calendar” menu (lower left), choose “From web”
  • In the dialog box, paste the following link, give the calendar a name if you like, and hit "Import": 
  • The calendar should now appear in both the web version of Outlook and your local Outlook app. Check or un-check the calendar as you wish to view it.

For Gmail:

  • Make sure you are logged into the Gmail account you wish to use.
  • Navigate to our department calendar and click the "+Google Calendar" link in the bottom right corner of the calendar
  • It will prompt you to confirm you want to add the calendar.
  • That's it!