Contact UsDepartment Services
Department staff are committed to providing attentive and comprehensive administrative support to the MSE community. Please view the sections below for detailed resources.
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For a complete directory of department staff, please click here. For useful information regarding department checkout forms, reimbursements, purchasing, contractor visits, and social media, please click here.
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For undergraduate academic forms and career resources, please visit our Undergraduate Student Resources page. For frequently used academic forms, career resources, and resources for international graduate students, please visit our Graduate Student Resources page.
Jump to a Section
- Office Hours
- Appointments
- Printing
- Keys & Wildcard Access
- Purchasing
- Reimbursements
- Other Services
- University COVID-19 Resources
Office Hours
The MSE Department office is open Monday through Friday, 8:30 a.m. - 5:00 p.m. CT. Please note, some staff work hybrid schedules; if a team member is working remotely, please contact them by e-mail or schedule a meeting on Zoom or Teams.
Student/postdoc/researcher mail is currently available for pick-up in the main hallway of the MSE office suite (Cook 2036). Core faculty mail remains in Cook 2036 near the printer.
You can pick up non-perishable packages directly from Tech D110 Monday through Friday, 12 - 1 PM. Perishable packages are available for pick-up from Tech MG92 Monday through Friday, 8 AM - 4 PM. Immediate pickup of perishable packages is necessary due to limited space.
Printing
For instructions on connecting to the 2nd floor printer from your computer, please click here. The department's 3rd floor printer in Cook Hall is available for black-and-white printing. For instructions on connecting to the 3rd floor printer from your computer, please click here.
Keys and Wildcard Access
Please send your NetID and Employee/Student ID to matsci@northwestern.edu to request Wildcard access to Cook Hall and the Tech building. If you need additional access to specific facilities, please specify this in your request. For key requests, please fill out this form and submit your request to matsci@northwestern.edu. Please forward email documentation of PI approval with all access requests.
Purchasing
Research groups can contact MSEPurchasing@northwestern.edu regarding purchasing needs. iBuy carts can be assigned to Christie Bowman.
Current MSE Non-Catalog Purchasing Order Form
Please submit this form when requesting items not available in iBuyNU.
Multiple Project Allocation Form
Please complete this form when submitting purchase requests in which the cost is split between multiple chart-strings.
Contractors
Northwestern University Risk Management’s contractor approval process (Contractor Safety Program) is required for all companies who conduct activities on campus. If the contractor you are working with is not on the approved or pending lists, please add the company here to initiate the approval process or request MSE staff assistance with this process.
Please note that all visitors, including contractors, are no longer required to register before coming onsite. All unvaccinated visitors are encouraged to still monitor their symptoms and comply with applicable safety protocols.
Reimbursements
MSE students, postdocs, and researchers can contact MSEReimbursements@northwestern.edu regarding reimbursements for travel, events, etc. (Faculty reimbursements should be routed to McCormick Customer Service center.)
For complete instructions on submitting a reimbursement request, please click here.
Download other useful fillable expense reimbursement forms here:
- MSE Expense Reimbursement Form
- McCormick Reimbursement Exception & 90 Day Exception Request Form
- Non-Itemized or Lost Receipt Form
- Visitor Expense Report Form
- Justification Form for Sponsored Charges Impacted by COVID-19
- Please include this form when seeking reimbursement from a sponsored account for non-refundable expenses related to COVID-19 cancellations.
Other Services
Room Reservations
To reserve a room within the MSE department, please reach out to matsci@northwestern.edu. Please include in your request:
- Purpose (student group, qualifier, defense, practice presentation, research group meeting, general meeting)
- Room preference(s) commonly requested spaces include: Bodeen Lab (Tech C115), Computer Science 3501, Computer Science 3514, Ford Hive (Room 2350), Ford ITW Auditorium (1350), Krebs Classroom, MSE Conference Room (Cook 2058), MSE Small Conference Room (Cook 2047), Ryan 4003, Silverman Hall 2510
- Indicate if it is a recurring meeting, and if yes, for how long.
- Number of people.
- If the meeting requires Zoom or room technology
- Date(s), time, duration.
- Name of group or person requesting the reservation.
University COVID-19 Resources
The MSE Department is closely monitoring developments related to the coronavirus (COVID-19) pandemic and will follow local, state, and University guidelines for our programming. Helpful links to University resources related to COVID-19 can be found below.
COVID-19 Northwestern Engineering Resources
Northwestern COVID-19 and Campus Updates