Faculty & Staff Resources

Travel and Entertainment Reimbursements

Employees of the university are able to enter their own expense reports for reimbursement using the NUPortal.

View the following forms to learn more:

Visitor Expense Report

Non-employees of the university should fill out a visitors expense report. Please see Brittany Webster in the main office to get a visitors expense report voucher, which must be generated on an individual basis because of the unique voucher number associated with payment.

Exception Forms

All receipts must be original and they must be itemized in order to be reimbursed. You should process your reimbursement within 30 days of travel.

If you are missing proper receipts or are processing a reimbursement more than 90 days from your last date of travel, fill out the McCormick reimbursement exception form.

Purchasing Process

Graduate students, faculty, and staff will be given access to iBuyNU, Northwestern's online shopping catalog, should they need to purchase items for research or academic use.

All purchases are officially made by the department office staff. Please fill out a purchase order form and email it to chbepurchases@northwestern.edu. For complete ordering information, please review our step by step guide.

If you are charging items across many chart strings, or accounts, you or your advisor are required to fill out a multiple project allocation form.

Departure Form

Postdocs and visiting scholars who are leaving the department should fill out a departure form before leaving.